Rental Management
Manage every stage of the rental lifecycle, from quotation and booking to dispatch, return and final invoicing.
Learn More- LONDON’S TRUSTED RENTAL MANAGEMENT PLATFORM
Rental Management
Software Built for
London Businesses
Run fast-moving hire operations across London with connected equipment rental management software. Manage quotations, bookings, equipment availability, dispatch, maintenance, returns and invoicing from one place.
Built for equipment hire companies serving Central London, Greater London and customers across multiple UK locations.
- MTD VAT Ready
- Xero & Sage Integration
- GDPR-Compliant Workflows
- UK Support Team
Request a Free Demo
See the platform in action with a walkthrough tailored to your London rental business.
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50+
Dedicated Engineers
18+
Countries
17+
Years of Experience
123+
International Clients
99.9%
Uptime
- SOLUTIONS FOR LONDON RENTAL OPERATIONS
A Complete Platform for Every Rental Need
From rental bookings and finance to servicing, reporting and customer management, connect every function your London rental business needs in one unified system.
Rental Reporting System
Monitor revenue, utilisation, availability, overdue returns and other rental performance indicators.
Learn MoreRental Inventory Management
Use real-time rental inventory tracking to see what is available, reserved, on hire, awaiting inspection or under maintenance.
Learn MoreRental Scheduler
Coordinate bookings, availability, deliveries, collections and returns through a central scheduling calendar.
Learn MoreAsset Management
Streamline your rental equipment operations and maximize ROI with real-time tracking and efficient asset management. Leverage real-time tracking, actionable insights, and efficient asset allocation to ensure peak operational efficiency and sustained profitability.
Learn MoreRental Accounting
Simplify your accounting, account payable (AP), account receivable (AR), generate crucial financial reports, and get important business insights on sales, rentals, and service invoices on multiple levels with our rental accounting software.
Learn MoreRental Quoting
Our rental management software simplifies quoting with real-time asset data, custom pricing, and one-click quote-to-order conversion. No spreadsheets and least manual work for maximum efficiency.
Learn MoreRental Invoicing & Payments
PREXA365 automates your rental billing cycle from start to finish. Whether it's recurring invoices, partial billing, or service charges, every line item is captured, calculated, and sent on time.
Learn MoreRental Procurement
Simplify Purchases and Manage Rental Inventory with Precision. Our rental management software simplifies procurement and warehouse operations for rental businesses. From purchase requisition to asset receipt, every step is trackable, flexible, and integrated into…
Learn MoreSales Management
Easily track and manage orders, inventory, and customer information all in one place, ensuring seamless operations and improved efficiency. Gain real-time insights into sales performance and customer interactions to make data-driven decisions and enhance…
Learn MoreCustomer Relationship Management
Fuel your business growth with a powerful CRM solution that unlocks your business’s full potential. Our cutting-edge CRM software is designed to streamline operations, enhance customer interactions, and drive sustainable revenue growth.
Learn MoreService Management
Effortlessly track and manage service requests, schedules, and parts inventory with our PREXA365 service management system. Ensure timely maintenance, reduce downtime, and streamline workflows with automated scheduling and real-time status updates.
Learn MoreRental Equipment Management
Our robust rental management software simplifies how you manage rental equipment across locations, teams, and job sites. Know where your equipment is, what condition it’s in, and when it needs service – without all…
Learn MorePreventive Maintenance
Plan, track, and optimize your rental asset maintenance with intelligent automation and real-time insights. Ensure seamless operations, reduce unexpected breakdowns, and extend asset lifespan with a proactive maintenance strategy.
Learn MoreOpportunity Scoring
Focus on the deals that matter most. Analyze past rental data and real-time activity to identify high-intent prospects — so your team spends less time chasing and more time closing.
Learn MoreAsset Recommendations
The Asset Recommendations Agent acts as an intelligent assistant, understanding natural language so you can find the right rental assets for a project simply by describing it in your own words.
Learn MoreDemand Planning
The Demand Planning Agent is an early-warning system for your warehouse. By looking 15 days into the future, it gives your operations team the lead time to restock or move equipment before a shortage…
Learn MoreClient Information
Knowledge is power in rental negotiations. The Client Information Agent acts as a dedicated research department, gathering deep insights into every new prospect automatically so your team can lead conversations with confidence.
Learn MoreOpportunity Follow-Up
In a busy rental business, deals can stall if they aren't followed up promptly. The Opportunity Follow-Up Agent serves as a vigilant pipeline manager, identifying deals that have gone silent and giving your team…
Learn MoreNext Steps
Every successful deal needs a clear path forward. The Next Steps Agent serves as a strategic consultant for your sales team, analyzing recent emails and calls to suggest the most effective action to move…
Learn MoreFrequently Bought Together
Customers often don't realize they need a related item until it's suggested. The Frequently Bought Together Agent acts as a helpful advisor, analyzing millions of past rental combinations to suggest the perfect add-on items…
Learn MoreService Order Prioritization
When servicing resources are stretched thin, choosing which equipment to fix first is critical. The Service Order Prioritization Agent removes the guesswork by ranking repairs based on their real impact on your business.
Learn More- CORE PLATFORM FEATURES
Everything Your London Equipment Rental Business Needs
From the first quote to the final invoice, manage each stage of the rental lifecycle with equipment rental software designed for busy, multi-team operations.
End-to-End Rental Management
Manage quotations, contracts, bookings, dispatch, returns and invoicing through one consistent workflow.
- Rental contracts and digital signatures
- Equipment availability calendar
- Automated overdue return alerts
- Multi-depot rental management
UK Finance & Accounting
Support GBP invoicing, MTD VAT processes and connections with accounting platforms commonly used by UK businesses.
- MTD-ready VAT reporting
- GBP and multi-currency invoicing
- Xero, Sage and QuickBooks integration
- Automated payment reminders
Asset Management Software
Track rental assets across depots, customer locations, service facilities and active job sites using a connected asset management system.
- Barcode and QR asset tracking
- Real-time equipment status
- Asset movement history
- Utilisation and lifecycle reporting
Preventive Maintenance Software
Keep frequently hired equipment ready for future bookings with servicing linked to asset availability.
- Scheduled maintenance reminders
- Planned maintenance workflows
- Inspection and repair histories
- Service-based availability controls
Reporting & Analytics
Gain clearer visibility into revenue, availability, fleet utilisation and rental performance.
- Power BI integration
- Custom report builder
- Equipment utilisation analytics
- Revenue and operational reporting
CRM & Customer Portal
Connect customer information, rental communication, documents and self-service workflows.
- CRM pipeline management
- Customer self-service portal
- WhatsApp and email notifications
- DocuSign integration
- PRODUCT OVERVIEW
One Platform.
Your Entire Operation.
Bring rentals, finance, service and sales into a single rental equipment management system. Give office, depot, finance and service teams access to consistent operational information without depending on separate spreadsheets.
- Quick onboarding with dedicated UK support
- GDPR-compliant workflows for controlled customer and business data management
- 24/7 cloud access for authorised teams working across offices, depots and other locations
- Business integrations with Xero, Sage, QuickBooks, Stripe, DocuSign, Power BI and more
Prexa365 — London Rental Dashboard
ACTIVE RENTALS284↑ 12% this month
REVENUE (GBP)£98k↑ 8.3% vs last month
FLEET UTILISATION87%↑ 4% this week
Monthly rental revenue (GBP)Last 12 months
CONTRACTCUSTOMERASSETSTATUS
LDN-2841BuildRight LtdExcavator JD-370On Hire
LDN-2840Apex ScaffoldingScissor Lift ×3Dispatch
LDN-2839NorthBuild PLCGenerator 50kVAReturning
- CUSTOMER REVIEWS
Trusted by Rental Companies Across London and the UK
★★★★★
“Prexa365 transformed how we manage our plant hire fleet across three UK depots. The MTD VAT integration alone saved our accounts team 10 hours a week.”
DM
David Mitchell
Operations Director, Northern Plant Hire Ltd, Manchester
★★★★★
“Switching to Prexa365 was the best decision for our furniture rental business. The customer portal gives clients full visibility and the Xero sync means zero double-entry.”
SP
Sarah Pemberton
Managing Director, Premier Furniture Rentals, London
★★★★★
“As a construction equipment rental company in Scotland, compliance and asset tracking are critical. Prexa365’s preventive maintenance module cut our breakdown rate by 30%.”
AK
Alasdair Kennedy
CEO, Highland Equipment Co., Edinburgh
TRUSTED BY INDUSTRY LEADERS
- INTEGRATIONS
Integrates With Your Existing Tools
Connect rental operations with the accounting, analytics, payment, communication and document tools your business already uses. Reduce repetitive administration without replacing every existing system.
Accounting
11
Data Analytics
1
CMS
1
Social Media & Communication
2
Payment Gateways
4
Other Integrations
2
Need a Custom Integration?
Discuss your existing systems and integration requirements with our UK team.
- INDUSTRIES WE SERVE
Rental Software for Equipment, Tools, Furniture and More
Whether you hire construction equipment, tools, furniture, AV systems or transport assets, manage bookings, availability, maintenance and customer requirements through purpose-built rental software for equipment.
9
sectors
37
sub-sectors
Equipment Rental
Heavy Equipment Rentals
Agricultural Equipment
Aerial Equipment
Tool Hire
Industrial Equipment
Generator Rentals
Disaster Recovery Equipment
Construction & Plant Hire
Construction Equipment
Demolition Equipment
Material Handling Equipment
Small Plant and Machinery
Lift Rentals
Scissor Lifts
Forklifts
Electric Lifts
Access Platforms
Furniture Rentals
Office Furniture
Relocation Rentals
Home Furniture
Event Furniture
AV & Event Equipment Rental
Camera Rentals
Audio Equipment
Lighting Equipment
Event Technology
Production Equipment
Education & IT Equipment Rental
Universities
Schools and Colleges
Computer and IT Equipment Rental
Education Technology
Home Security Rentals
Home Security Systems
Camera Rentals
Monitoring Equipment
Oil, Gas & Marine Offshore
Oil and Gas Equipment Rentals
Marine Equipment
Specialist Industrial Equipment
Transportation Rentals
Trailer Rentals
Transport Equipment
Supporting Rental Assets
- BUILT FOR LONDON
Equipment Hire Software Made for the London Market
Manage fast-moving hire operations across London while maintaining the finance, data handling and multi-location capabilities needed for the wider UK market. Our equipment hire software supports teams coordinating equipment across depots, customer locations, construction projects and service facilities.
Making Tax Digital Ready
Maintain organised rental transaction data and connect with relevant accounting workflows to support MTD VAT processes.
UK GDPR-Aligned Workflows
Manage customer, contract and operational information through controlled business workflows.
UK Accounting Integrations
Connect rental operations with Xero, Sage and QuickBooks to reduce repetitive administration between operational and finance teams.
Multi-Location Rental Visibility
Review rental status and equipment availability across London, Manchester, Birmingham, Edinburgh and other UK operating locations from one connected system.
UK SUPPORT
London & UK Support Centre
Access onboarding and account support from specialists familiar with the requirements of UK rental businesses.
Central London
North London
South London
East London
West London
Greater London
All UK Regions
Book a London Specialist Demo
Request a tailored walkthrough focused on your rental industry, equipment, locations and current operational processes.
UK Direct Line
- FREQUENTLY ASKED QUESTIONS
London Rental Management Software FAQs
What is the best inventory tracking system for a rental business?
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The best inventory tracking system for a rental business should show whether equipment is available, reserved, on hire, awaiting return, under inspection or being serviced. It should also connect inventory records with rental bookings, customer information and maintenance schedules.
What is the best inventory management software for an equipment rental company?
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The best inventory management software for an equipment rental company should support more than stock quantities. Rental businesses typically need equipment availability, scheduling, contracts, dispatch, returns, maintenance, invoicing and multi-location visibility.
What is the best asset management software for a rental business?
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The best asset management software for a rental business should track individual assets throughout their working lifecycle. Useful capabilities include asset identification, movement histories, service records, utilisation reporting and barcode or QR tracking.
How can equipment rental software support a London rental business?
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Equipment rental software can help a London rental company coordinate bookings, equipment availability, customer information, deliveries, collections and maintenance through shared workflows. This is particularly useful for businesses handling short-notice requirements and equipment movement between several locations.
Can rental management software support multiple depots?
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Yes. Suitable rental management software can provide location-based equipment information and support rental activity across multiple depots. Available functionality will depend on the selected configuration and business requirements.
What is the difference between inventory software and rental management software?
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Inventory software primarily tracks stock or asset quantities and locations. Rental management software connects inventory information with quotations, reservations, rental periods, contracts, dispatch, returns, maintenance and invoicing.
- FREE DEMO
Ready to See London Rental Management Software in Action?
See how PREXA365 can help your London rental business manage bookings, equipment availability, maintenance, customer operations and invoicing through one connected platform. Request a free, no-obligation demo tailored to your rental industry and current processes.