Rental Management
End-to-end rental lifecycle from booking to return, across all UK depots.
Learn More- UK'S TRUSTED RENTAL MANAGEMENT PLATFORM
The Smarter Way to Run
UK Rental Businesses
Prexa365 is the all-in-one cloud platform built for UK rental companies, including heavy equipment, furniture, tools, and more. Manage every stage from quote to invoice in one place.
- MTD VAT Compliant
- Xero & Sage Integration
- GDPR Ready
- UK Support Team
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See Prexa365 live — tailored for your UK rental business.
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50+
Dedicated Engineers
18+
Countries
17+
Year of Experience
123+
International Clients
99.9%
Uptime
- SOLUTIONS WE SERVE
A Complete Platform for Every Rental Need
From rental management and finance to AI-powered agents, Prexa365 covers every function your UK rental business needs in one unified system.
Rental Reporting System
Real-time dashboards and custom reports for every KPI that matters.
Learn MoreInventory Management Software
Track every asset in real time — on-hire, in maintenance, or available.
Learn MoreRental Scheduler
Drag-and-drop availability calendar with automated conflict detection.
Learn MoreAsset Management
Streamline your rental equipment operations and maximize ROI with real-time tracking and efficient asset management. Leverage real-time tracking, actionable insights, and efficient asset allocation to ensure peak operational efficiency and sustained profitability.
Learn MoreRental Accounting
Simplify your accounting, account payable (AP), account receivable (AR), generate crucial financial reports, and get important business insights on sales, rentals, and service invoices on multiple levels with our rental accounting software.
Learn MoreRental Quoting
Our rental management software simplifies quoting with real-time asset data, custom pricing, and one-click quote-to-order conversion. No spreadsheets and least manual work for maximum efficiency.
Learn MoreRental Invoicing & Payments
PREXA365 automates your rental billing cycle from start to finish. Whether it's recurring invoices, partial billing, or service charges, every line item is captured, calculated, and sent on time.
Learn MoreRental Procurement
Simplify Purchases and Manage Rental Inventory with Precision. Our rental management software simplifies procurement and warehouse operations for rental businesses. From purchase requisition to asset receipt, every step is trackable, flexible, and integrated into…
Learn MoreSales Management
Easily track and manage orders, inventory, and customer information all in one place, ensuring seamless operations and improved efficiency. Gain real-time insights into sales performance and customer interactions to make data-driven decisions and enhance…
Learn MoreCustomer Relationship Management
Fuel your business growth with a powerful CRM solution that unlocks your business’s full potential. Our cutting-edge CRM software is designed to streamline operations, enhance customer interactions, and drive sustainable revenue growth.
Learn MoreService Management
Effortlessly track and manage service requests, schedules, and parts inventory with our PREXA365 service management system. Ensure timely maintenance, reduce downtime, and streamline workflows with automated scheduling and real-time status updates.
Learn MoreRental Equipment Management
Our robust rental management software simplifies how you manage rental equipment across locations, teams, and job sites. Know where your equipment is, what condition it’s in, and when it needs service – without all…
Learn MorePreventive Maintenance
Plan, track, and optimize your rental asset maintenance with intelligent automation and real-time insights. Ensure seamless operations, reduce unexpected breakdowns, and extend asset lifespan with a proactive maintenance strategy.
Learn MoreOpportunity Scoring
Focus on the deals that matter most. Analyze past rental data and real-time activity to identify high-intent prospects — so your team spends less time chasing and more time closing.
Learn MoreAsset Recommendations
The Asset Recommendations Agent acts as an intelligent assistant, understanding natural language so you can find the right rental assets for a project simply by describing it in your own words.
Learn MoreDemand Planning
The Demand Planning Agent is an early-warning system for your warehouse. By looking 15 days into the future, it gives your operations team the lead time to restock or move equipment before a shortage…
Learn MoreClient Information
Knowledge is power in rental negotiations. The Client Information Agent acts as a dedicated research department, gathering deep insights into every new prospect automatically so your team can lead conversations with confidence.
Learn MoreOpportunity Follow-Up
In a busy rental business, deals can stall if they aren't followed up promptly. The Opportunity Follow-Up Agent serves as a vigilant pipeline manager, identifying deals that have gone silent and giving your team…
Learn MoreNext Steps
Every successful deal needs a clear path forward. The Next Steps Agent serves as a strategic consultant for your sales team, analyzing recent emails and calls to suggest the most effective action to move…
Learn MoreFrequently Bought Together
Customers often don't realize they need a related item until it's suggested. The Frequently Bought Together Agent acts as a helpful advisor, analyzing millions of past rental combinations to suggest the perfect add-on items…
Learn MoreService Order Prioritization
When servicing resources are stretched thin, choosing which equipment to fix first is critical. The Service Order Prioritization Agent removes the guesswork by ranking repairs based on their real impact on your business.
Learn More- CORE PLATFORM FEATURES
Everything Your UK Rental Business Needs
From the first quote to the final invoice — Prexa365 covers every step of your rental lifecycle, built with UK operations in mind.
End-to-End Rental Management
Manage the complete rental lifecycle in one platform.
- Rental contracts and digital signatures
- Availability calendar and scheduler
- Automated late return alerts
- Multi-depot management
UK Finance & Accounting
MTD VAT, GBP invoicing, and deep integrations with Xero, Sage, and QuickBooks for seamless UK bookkeeping.
- MTD-compliant VAT reporting
- GBP multi-currency invoicing
- Xero, Sage and QuickBooks integration
- Automated payment reminders
Asset & Inventory Control
Track every asset across UK depots in real time. Know what's on-hire, in maintenance, or available instantly.
- Barcode and QR asset tracking
- Real-time inventory dashboard
- Preventive maintenance scheduling
- Fleet utilisation and ROI reporting
AI-Powered Intelligence
Eight built-in AI agents handle demand forecasting, opportunity scoring, and asset recommendations automatically.
- Demand planning and forecasting
- Opportunity scoring and follow-up
- Asset recommendations
- Service order prioritisation
Reporting & Analytics
Crystal-clear dashboards and Power BI integration give instant visibility into revenue, utilisation, and fleet performance.
- Power BI integration
- Custom report builder
- Fleet utilisation analytics
- Revenue forecasting
CRM & Customer Portal
Manage your UK customer base with built-in CRM, self-service portal, and WhatsApp & email automations.
- CRM pipeline management
- Customer self-service portal
- WhatsApp and Twilio notifications
- DocuSign integration
- PRODUCT OVERVIEW
One Platform.
Your Entire Operation.
Prexa365 brings rentals, finance, service and sales into a single system. No more spreadsheets. No more siloed systems.
- Quick onboarding with dedicated UK support
- GDPR-compliant data management
- 24/7 cloud access from anywhere
- Integrations with Xero, Sage, QuickBooks, Stripe, DocuSign, Power BI and more
Prexa365 — UK Rental Dashboard
ACTIVE RENTALS284↑ 12% this month
REVENUE (GBP)£98k↑ 8.3% vs last month
FLEET UTILISATION87%↑ 4% this week
Monthly rental revenue (GBP)Last 12 months
CONTRACTCUSTOMERASSETSTATUS
UK-2841BuildRight LtdExcavator JD-370On Hire
UK-2840Apex ScaffoldingScissor Lift ×3Dispatch
UK-2839NorthBuild PLCGenerator 50kVAReturning
- CUSTOMER REVIEWS
Trusted by UK Rental Companies
★★★★★
“Prexa365 transformed how we manage our plant hire fleet across three UK depots. The MTD VAT integration alone saved our accounts team 10 hours a week.”
DM
David Mitchell
Operations Director, Northern Plant Hire Ltd, Manchester
★★★★★
“Switching to Prexa365 was the best decision for our furniture rental business. The customer portal gives clients full visibility and the Xero sync means zero double-entry.”
SP
Sarah Pemberton
Managing Director, Premier Furniture Rentals, London
★★★★★
“As a construction equipment rental company in Scotland, compliance and asset tracking are critical. Prexa365’s preventive maintenance module cut our breakdown rate by 30%.”
AK
Alasdair Kennedy
CEO, Highland Equipment Co., Edinburgh
TRUSTED BY INDUSTRY LEADERS
- INTEGRATIONS
Integrates With Your Existing Tools
Prexa365 connects with the tools UK rental businesses already use — no ripping and replacing, just seamless integration.
Accounting
11
Data Analytics
1
CMS
1
Social Media & Communication
2
Payment Gateways
4
Other Integrations
2
Need a custom integration?
Our UK team can connect Prexa365 with any system via API.
- INDUSTRIES WE SERVE
Built for Every UK Rental Sector
Whether you hire out excavators, furniture, or plant hire equipment — Prexa365 has a purpose-built solution for your industry.
9
sectors
24
sub-sectors
Equipment Rental
Heavy Equipment Rentals
Agriculture Equipment
Aerial Equipment
Tools Equipment
Industrial Equipment
Generator Rentals
Disaster Recovery Equipment
Construction & Equipment
Demolition Equipment
Lift Rentals
Scissor Lifts
Fork Lifts
Electronic Lifts
Furniture Rentals
Office Furniture
Relocation Rentals
Home Furniture
Massage Chair Rentals
Education
Universities
Schools and Colleges
Computer & IT Equipment Rental
Home Security Rentals
Home Security Systems
Camera Rentals
Plant Hire Rentals
Construction Equipment
Material Handling Equipment
Oil, Gas & Marine Offshore
Oil and Gas Equipment Rentals
Transportation Rentals
Trailer Rentals
- BUILT FOR THE UK
Designed Around UK Compliance & Operations
Prexa365 isn't just translated for the UK — it's purpose-built with local regulations, integrations, and support teams in mind.
Making Tax Digital (MTD) Ready
Submit VAT returns directly via HMRC's MTD portal. Fully MTD-compliant for UK VAT, reducing manual filing burden.
UK GDPR Compliant
All UK customer data is stored within GDPR-compliant frameworks. Your client data stays protected and auditable.
UK Accounting Integrations
Native integrations with Xero, Sage, and QuickBooks — the UK's most popular accounting platforms.
Multi-Depot UK Coverage
Manage branches across England, Scotland, Wales, and Northern Ireland from a single dashboard.
UK SUPPORT
UK Support Centre
Dedicated account managers and onboarding specialists — fluent in local industry needs.
London
Manchester
Birmingham
Edinburgh
Leeds
Bristol
Cardiff
Belfast
Glasgow
All UK Regions
Book a UK Specialist Demo
30-minute tailored walkthrough with a UK rental industry expert. No hard sell — just a real look at the product.
UK Direct Line
- FREE DEMO
Ready to Transform Your UK Rental Business?
Join hundreds of UK rental companies already using Prexa365. Get started with a free, no-obligation demo tailored to your industry.