Rental Management
End-to-end rental lifecycle from booking to return, across all UK depots.
🇬🇧 Serving UK Rental Businesses · London · Manchester · Birmingham · Edinburgh · UK: +44 (776) 542 5935
🇬🇧 UK’S TRUSTED RENTAL MANAGEMENT PLATFORM
Modern Rental Management Software Built for UK Hire Businesses
Prexa365 is the all-in-one cloud platform built for UK rental companies, including heavy equipment, furniture, tools, and more. Manage every stage from quote to invoice in one place.
MTD VAT Compliant- Xero & Sage Integration
- GDPR Ready
- UK Support Team
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See Prexa365 live — tailored for your UK rental business.
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50+Dedicated Engineers
18+Countries
17+Year of Experience
123+International Clients
99.9%Uptime
SOLUTIONS WE SERVE
A Complete Platform for Every Rental Need
From rental management and finance to AI-powered agents, Prexa365 covers every function your UK rental business needs in one unified system.
Rental Reporting System
Real-time dashboards and custom reports for every KPI that matters.
Inventory Management Software
Track every asset in real time — on-hire, in maintenance, or available.
Rental Scheduler
Drag-and-drop availability calendar with automated conflict detection.
Rental Accounting
MTD-ready UK accounting with full GBP ledger and tax management.
Rental Quoting
Generate professional quotes in seconds with automated pricing rules.
Invoicing & Payments
Automated invoice generation, payment tracking, and online collection.
Procurement & Warehouse
Manage suppliers, purchase orders, and warehouse stock in one place.
Sales Management
Pipeline management, sales targets, and performance dashboards.
Customer Relationship Management
Full CRM to manage UK leads, accounts, and customer communications.
Service Management
Schedule, dispatch, and track service jobs across your UK fleet.
Equipment Management
Full equipment lifecycle — acquisition, tracking, valuation, and disposal.
Preventive Maintenance
Automated maintenance schedules that cut breakdowns and downtime.
Opportunity Scoring Agent
AI ranks your leads by conversion potential so sales can focus on winners.
Asset Recommendations Agent
Natural language queries to instantly find the right asset for any job.
Demand Planning Agent
Predict demand spikes, prevent over-booking, and optimise fleet size.
Client Information Agent
Instant AI summaries of any client — history, rentals, and credit status.
Opportunity Follow-Up Agent
Automated follow-up emails and reminders so no deal goes cold.
Next Steps Agent
AI suggests the best next action for every open opportunity in your pipeline.
Frequently Bought Together Agent
Intelligent upsell suggestions that increase average order value automatically.
Service Order Prioritisation Agent
AI ranks service jobs by urgency, customer value, and SLA commitments.
CORE PLATFORM FEATURES
Everything Your UK Rental Business Needs
From the first quote to the final invoice — Prexa365 covers every step of your rental lifecycle, built with UK operations in mind.
End-to-End Rental Management
Manage the complete rental lifecycle in one platform.
Rental contracts and digital signatures- Availability calendar and scheduler
- Automated late return alerts
- Multi-depot management
UK Finance & Accounting
MTD VAT, GBP invoicing, and deep integrations with Xero, Sage, and QuickBooks for seamless UK bookkeeping.
- MTD-compliant VAT reporting
- GBP multi-currency invoicing
- Xero, Sage and QuickBooks integration
- Automated payment reminders
Asset & Inventory Control
Track every asset across UK depots in real time. Know what’s on-hire, in maintenance, or available instantly.
- Barcode and QR asset tracking
- Real-time inventory dashboard
- Preventive maintenance scheduling
- Fleet utilisation and ROI reporting
AI-Powered Intelligence
Eight built-in AI agents handle demand forecasting, opportunity scoring, and asset recommendations automatically.
- Demand planning and forecasting
- Opportunity scoring and follow-up
- Asset recommendations
- Service order prioritisation
Reporting & Analytics
Crystal-clear dashboards and Power BI integration give instant visibility into revenue, utilisation, and fleet performance.
- Power BI integration
- Custom report builder
- Fleet utilisation analytics
- Revenue forecasting
CRM & Customer Portal
Manage your UK customer base with built-in CRM, self-service portal, and WhatsApp & email automations.
- CRM pipeline management
- Customer self-service portal
- WhatsApp and Twilio notifications
- DocuSign integration
CUSTOMER REVIEWS
Trusted by UK Rental Companies
Prexa365 transformed how we manage our plant hire fleet across three UK depots. The MTD VAT integration alone saved our accounts team 10 hours a week.
Switching to Prexa365 was the best decision for our furniture rental business. The customer portal gives clients full visibility and the Xero sync means zero double-entry.
As a construction equipment rental company in Scotland, compliance and asset tracking are critical. Prexa365’s preventive maintenance module cut our breakdown rate by 30%.
TRUSTED BY INDUSTRY LEADERS
INTEGRATIONS
Integrates With Your Existing Tools
Prexa365 connects with the tools UK rental businesses already use — no ripping and replacing, just seamless integration.
Accounting 11SDSevdesk QBQuickBooks Online WDWorkday XEXero TJTaxJar SGSage BCMicrosoft Dynamics Business Central DFMicrosoft Dynamics Finance XUXubio SWSwan PNPulseNet365
Data Analytics 1PBPower BI
CMS 1WPWordPress
Social Media 2WAWhatsAppTWTwilio
Payment Gateways 4STStripePPPayPalANAuthorize.netPGPlugnPay
Other Integrations 2BFBarcode FunctionalityDSDocuSign
INDUSTRIES WE SERVE
Built for Every UK Rental Sector
Whether you hire out excavators, furniture, or plant hire equipment — Prexa365 has a purpose-built solution for your industry.
9sectors 24sub-sectors
Equipment Rental Heavy Equipment RentalsAgriculture EquipmentAerial EquipmentTools EquipmentIndustrial EquipmentGenerator RentalsDisaster Recovery Equipment
Construction & Equipment Demolition Equipment
Lift Rentals Scissor LiftsFork LiftsElectronic Lifts
Furniture Rentals Office FurnitureRelocation RentalsHome FurnitureMassage Chair Rentals
Education UniversitiesSchools and CollegesComputer & IT Equipment Rental
Home Security Rentals Home Security SystemsCamera Rentals
Plant Hire Rentals Construction EquipmentMaterial Handling Equipment
Oil, Gas & Marine Offshore Oil and Gas Equipment Rentals
Transportation Rentals Trailer RentalsBUILT FOR THE UK
Designed Around UK Compliance & Operations
Prexa365 isn’t just translated for the UK — it’s purpose-built with local regulations, integrations, and support teams in mind.
Making Tax Digital (MTD) ReadySubmit VAT returns directly via HMRC’s MTD portal. Fully MTD-compliant for UK VAT, reducing manual filing burden.
UK GDPR CompliantAll UK customer data is stored within GDPR-compliant frameworks. Your client data stays protected and auditable.
UK Accounting IntegrationsNative integrations with Xero, Sage, and QuickBooks — the UK’s most popular accounting platforms.
Multi-Depot UK CoverageManage branches across England, Scotland, Wales, and Northern Ireland from a single dashboard.
🇬🇧 UK Support Centre
Dedicated account managers and onboarding specialists — fluent in local industry needs.
LondonManchesterBirminghamEdinburghLeedsBristolCardiffBelfastGlasgowAll UK Regions
📅 Book a UK Specialist Demo30-minute tailored walkthrough with a UK rental industry expert. No hard sell — just a real look at the product.
UK Direct Line +44 (776) 542 5935 Email UK Team
Ready to Transform Your UK Rental Business?
Join hundreds of UK rental companies already using Prexa365. Get started with a free, no-obligation demo tailored to your industry.
