Rental Management
Manage rental requests, equipment reservations, dispatch activities and returns from a centralised workflow.
Learn More- BUILT FOR PROJECT-DRIVEN RENTAL OPERATIONS
Rental Management Software for Construction and Infrastructure Projects
Construction and infrastructure projects depend on equipment arriving at the right place, at the right time and in the right condition.
Our equipment rental management software helps Leeds rental businesses coordinate equipment availability, project schedules, service requirements and customer commitments through a single connected platform.
Whether equipment is supporting a commercial development, civil engineering project or infrastructure upgrade, gain greater visibility into rental activity without relying on fragmented systems.
- Real-Time Equipment Availability
- MTD VAT Ready
- Maintenance & Scheduling Tools
- Multi-Site Asset Visibility
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See the platform in action with a walkthrough tailored to your Leeds rental business.
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50+
Dedicated Engineers
18+
Countries
17+
Years of Experience
123+
International Clients
99.9%
Uptime
- SOLUTIONS FOR CONSTRUCTION-FOCUSED RENTAL BUSINESSES
Keep Projects Moving With Better Equipment Visibility
Project delays often occur when equipment information is incomplete or unavailable. Bring together scheduling, inventory management, maintenance activity and customer information so teams can make informed decisions about equipment allocation and project commitments.
Rental Reporting System
Monitor utilisation, upcoming returns, project demand and equipment performance through configurable reports.
Learn MoreRental Inventory Management
Use rental inventory management tools to track equipment availability across depots, infrastructure projects and active construction sites.
Learn MoreRental Scheduler
Review upcoming allocations, expected returns and future reservations before committing equipment to projects.
Learn MoreAsset Management
Streamline your rental equipment operations and maximize ROI with real-time tracking and efficient asset management. Leverage real-time tracking, actionable insights, and efficient asset allocation to ensure peak operational efficiency and sustained profitability.
Learn MoreRental Accounting
Simplify your accounting, account payable (AP), account receivable (AR), generate crucial financial reports, and get important business insights on sales, rentals, and service invoices on multiple levels with our rental accounting software.
Learn MoreRental Quoting
Our rental management software simplifies quoting with real-time asset data, custom pricing, and one-click quote-to-order conversion. No spreadsheets and least manual work for maximum efficiency.
Learn MoreRental Invoicing & Payments
PREXA365 automates your rental billing cycle from start to finish. Whether it's recurring invoices, partial billing, or service charges, every line item is captured, calculated, and sent on time.
Learn MoreRental Procurement
Simplify Purchases and Manage Rental Inventory with Precision. Our rental management software simplifies procurement and warehouse operations for rental businesses. From purchase requisition to asset receipt, every step is trackable, flexible, and integrated into…
Learn MoreSales Management
Easily track and manage orders, inventory, and customer information all in one place, ensuring seamless operations and improved efficiency. Gain real-time insights into sales performance and customer interactions to make data-driven decisions and enhance…
Learn MoreCustomer Relationship Management
Fuel your business growth with a powerful CRM solution that unlocks your business’s full potential. Our cutting-edge CRM software is designed to streamline operations, enhance customer interactions, and drive sustainable revenue growth.
Learn MoreService Management
Effortlessly track and manage service requests, schedules, and parts inventory with our PREXA365 service management system. Ensure timely maintenance, reduce downtime, and streamline workflows with automated scheduling and real-time status updates.
Learn MoreRental Equipment Management
Our robust rental management software simplifies how you manage rental equipment across locations, teams, and job sites. Know where your equipment is, what condition it’s in, and when it needs service – without all…
Learn MorePreventive Maintenance
Plan, track, and optimize your rental asset maintenance with intelligent automation and real-time insights. Ensure seamless operations, reduce unexpected breakdowns, and extend asset lifespan with a proactive maintenance strategy.
Learn MoreOpportunity Scoring
Focus on the deals that matter most. Analyze past rental data and real-time activity to identify high-intent prospects — so your team spends less time chasing and more time closing.
Learn MoreAsset Recommendations
The Asset Recommendations Agent acts as an intelligent assistant, understanding natural language so you can find the right rental assets for a project simply by describing it in your own words.
Learn MoreDemand Planning
The Demand Planning Agent is an early-warning system for your warehouse. By looking 15 days into the future, it gives your operations team the lead time to restock or move equipment before a shortage…
Learn MoreClient Information
Knowledge is power in rental negotiations. The Client Information Agent acts as a dedicated research department, gathering deep insights into every new prospect automatically so your team can lead conversations with confidence.
Learn MoreOpportunity Follow-Up
In a busy rental business, deals can stall if they aren't followed up promptly. The Opportunity Follow-Up Agent serves as a vigilant pipeline manager, identifying deals that have gone silent and giving your team…
Learn MoreNext Steps
Every successful deal needs a clear path forward. The Next Steps Agent serves as a strategic consultant for your sales team, analyzing recent emails and calls to suggest the most effective action to move…
Learn MoreFrequently Bought Together
Customers often don't realize they need a related item until it's suggested. The Frequently Bought Together Agent acts as a helpful advisor, analyzing millions of past rental combinations to suggest the perfect add-on items…
Learn MoreService Order Prioritization
When servicing resources are stretched thin, choosing which equipment to fix first is critical. The Service Order Prioritization Agent removes the guesswork by ranking repairs based on their real impact on your business.
Learn More- CORE PLATFORM FEATURES
Everything Needed to Coordinate Rental Assets Across Active Projects
Equipment-intensive operations require clear visibility into availability, servicing schedules and utilisation rates. Our equipment rental software connects teams with the information required to support construction, infrastructure and engineering projects more effectively.
End-to-End Rental Management
Track equipment from initial customer enquiry through dispatch, collection and final invoicing.
- Rental contracts
- Availability planning
- Equipment allocation
- Return processing
UK Finance & Accounting
Maintain greater financial visibility across rental transactions and project-related activities.
- MTD VAT processes
- GBP invoicing
- Sage integration
- QuickBooks integration
Asset Management Software
Track equipment throughout its operational lifecycle using a connected asset management system.
- Equipment location tracking
- Asset histories
- Utilisation analysis
- Barcode support
Preventive Maintenance Software
Maintain equipment readiness through proactive servicing and inspection management.
- Scheduled maintenance
- Planned maintenance
- Service records
- Inspection workflows
Reporting & Analytics
Review operational metrics, demand patterns and equipment usage trends.
- Power BI integration
- Utilisation reports
- Revenue analytics
- Operational dashboards
CRM & Customer Portal
Support stronger communication between rental teams and customers.
- Customer records
- Opportunity tracking
- Digital documentation
- Automated notifications
- PROJECT VISIBILITY
One Platform for Equipment, Projects and Rental Operations
Rental businesses supporting construction projects often need to coordinate assets across multiple locations, timelines and stakeholders.
A connected rental equipment management platform helps teams monitor availability, maintenance requirements and project commitments from one environment, improving decision-making throughout the rental lifecycle.
- Project-focused scheduling — Coordinate equipment around project requirements and deadlines.
- Improved maintenance visibility — Understand servicing requirements before equipment is allocated.
- Cloud accessibility — Access current rental information from office, depot or site locations.
- Connected workflows — Link rental activity with finance, reporting and operational systems.
Prexa365 — Leeds Rental Dashboard
ACTIVE RENTALS284↑ 12% this month
REVENUE (GBP)£98k↑ 8.3% vs last month
FLEET UTILISATION87%↑ 4% this week
Monthly rental revenue (GBP)Last 12 months
CONTRACTCUSTOMERASSETSTATUS
LDS-2841BuildRight LtdExcavator JD-370On Hire
LDS-2840Apex ScaffoldingScissor Lift ×3Dispatch
LDS-2839NorthBuild PLCGenerator 50kVAReturning
- CUSTOMER REVIEWS
Trusted by Rental Companies Across Leeds and the UK
★★★★★
“Prexa365 transformed how we manage our plant hire fleet across three UK depots. The MTD VAT integration alone saved our accounts team 10 hours a week.”
DM
David Mitchell
Operations Director, Northern Plant Hire Ltd, Manchester
★★★★★
“Switching to Prexa365 was the best decision for our furniture rental business. The customer portal gives clients full visibility and the Xero sync means zero double-entry.”
SP
Sarah Pemberton
Managing Director, Premier Furniture Rentals, London
★★★★★
“As a construction equipment rental company in Scotland, compliance and asset tracking are critical. Prexa365’s preventive maintenance module cut our breakdown rate by 30%.”
AK
Alasdair Kennedy
CEO, Highland Equipment Co., Edinburgh
TRUSTED BY INDUSTRY LEADERS
- INTEGRATIONS
Keep Rental Operations Connected
Link rental activity with accounting, reporting, communication and payment applications already used throughout the business.
Accounting
11
Data Analytics
1
CMS
1
Social Media & Communication
2
Payment Gateways
4
Other Integrations
2
Need a Custom Integration?
Discuss your existing systems and integration requirements with our UK team.
- INDUSTRIES WE SERVE
Rental Software for Equipment, Tools, Furniture and More
Leeds supports a broad mix of industries involved in construction, infrastructure development, engineering and commercial services.
Our rental software for equipment helps organisations maintain visibility over assets used across demanding project environments.
Construction Equipment
Manage excavators, loaders, compactors and supporting construction machinery.
Civil Engineering Equipment
Track specialist equipment used across infrastructure and public works projects.
Plant Hire
Monitor availability and utilisation across project-driven rental fleets.
Material Handling Equipment
Coordinate forklifts and lifting equipment used on industrial and commercial sites.
Tool Hire
Manage high-volume asset movements and short-term equipment rentals.
AV & Event Equipment
Track assets supporting conferences, exhibitions and temporary installations.
Education & Technology Equipment
Maintain visibility into specialised equipment provided under rental agreements.
- BUILT FOR PROJECT ENVIRONMENTS
Equipment Hire Software for Infrastructure and Construction Operations
Construction activity creates constant movement of equipment between depots, suppliers and project locations.
This equipment hire software helps teams monitor availability, maintenance schedules and project allocations through one connected system while supporting UK operational requirements.
Support Project Commitments
Review equipment availability before assigning assets to future work.
VAT-Ready Workflows
Maintain structured financial records supporting UK VAT processes.
Data Management Controls
Support GDPR-aligned handling of customer and operational information.
Multi-Location Asset Oversight
Track equipment activity across Leeds, Manchester, Birmingham, London and additional operating regions.
UK SUPPORT
Leeds & UK Support Centre
Receive support from specialists familiar with UK rental operations.
Leeds
West Yorkshire
Manchester
Sheffield
Birmingham
UK-Wide Coverage
Book a Leeds Specialist Demo
Request a tailored walkthrough focused on your rental industry, equipment, locations and current operational processes.
UK Direct Line
- FREQUENTLY ASKED QUESTIONS
Leeds Rental Management Software FAQs
What is the best inventory tracking system for project-based rental operations?
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The best inventory tracking system helps rental businesses understand where equipment is located, whether it is available and when it is scheduled for future use. For project-driven environments, scheduling visibility is often just as important as inventory tracking.
What is the best inventory management software for equipment rental companies?
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The best inventory management software combines equipment availability, customer bookings, maintenance requirements and project planning within a single environment.
What is the best asset management software for rental businesses?
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The best asset management software helps organisations monitor asset performance, service requirements, utilisation and operational history throughout the equipment lifecycle.
How can equipment rental software improve project coordination?
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Equipment rental software gives teams a clearer view of availability, future demand and maintenance requirements, helping them allocate resources more effectively across projects.
Can rental management software support infrastructure projects?
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Yes. Modern rental management software can help coordinate assets used across infrastructure, engineering and construction environments where scheduling and availability are critical.
What is the difference between inventory software and rental management software?
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Inventory software focuses mainly on tracking stock levels and locations. Rental management software connects inventory with customer activity, scheduling, maintenance, invoicing and operational workflows.
- FREE DEMO
Gain Greater Control Over Equipment, Projects and Rental Activity
When project schedules become tighter, accurate equipment information becomes increasingly important. Discover how PREXA365 helps Leeds rental businesses manage availability, service requirements, customer commitments and project-driven demand through one connected platform.