- Industry · School & College Asset Management
Best Inventory Management Software for Schools and Educational Institutes
Track equipment status in real time
One reservation for multiple items
Schedule maintenance by time or usage
Quick barcode/QR check-in & check-out
Built for high-volume student and faculty requests
Built for School & College Asset Management
Powered by rental management software
- The challenges
Why schools and colleges need an asset management system
01
High demand across departments and student groups
02
Last-minute requests with little time for manual logging
03
Missing or damaged items due to lack of condition tracking
04
Paper-based logs leading to billing and accountability gaps
05
Overlaps in bookings during peak exam or event seasons
- Why PREXA365
Everything your campus can track in one inventory system for schools
Unified Booking, Faster Turnaround
Reserve multiple items under one request and track every checkout with accuracy.
Live Item Control
Instantly see which laptops, cameras, or lab kits are On Rent, Available, Reserved, or In Service.
Maintenance by Time or Usage
Keep condition logs and auto-schedule inspections for repeat use.
Digital Inspections
Record item condition before and after every rental for accountability.
Custom Periods & Rules
Set rentals by day, week, or semester with automated reminders.
Barcode/QR Scanning
Quick check-in and check-out for busy labs and libraries.
Automated Messaging
Return school rental assets with automated alerts for timely reminders
app.prexa365.com
- Key features
The Only Software You'll Need for Education Rentals
Real-Time Rental Asset Tracking
Know where every rental laptop, lab kit, or projector is, and who has it.
Simple Asset Management
Manage classroom or lab deliveries and prevent overlaps.
Automate Service Scheduling
Schedule inspections and maintenance for frequently used equipment.
Digital Agreements & Logs
Record student/staff checkouts and returns electronically.
Flexible Rental Rules
Support daily, weekly, or term-based rentals with ease.
Usage & Insights Dashboards
Track utilization, overdue returns, and demand trends.
- The benefits
Education asset management software that fits your existing systems
PREXA365 sits alongside your student information system and finance platform rather than replacing them. Import your existing inventory from a spreadsheet, export audit-ready reports in the format your finance office expects, and connect the tools you already run.
01
Accounting
QuickBooks Online, Xero, Sage, Microsoft Dynamics Business Central, Workday
02
Reporting
Power BI
03
Notifications
WhatsApp, Twilio, email
05
Agreements
DocuSign e-signature for equipment loan forms
Teams outside North America are supported from our UK, Dubai and India offices alongside our Canadian head office.