Smart Education Asset Management Software for Universities

Track AV gear, lab kits, and IT equipment in real time

Manage bookings for multiple departments and campuses

Auto-schedule delivery, pickup, and inspections

Create digital logs for condition checks and returns

Built for high-volume and semester-based rentals

Built for University Asset Management

Rental Management Challenges Faced by Universities

Double-bookings across faculties and events

Urgent requests with limited staff availability

Manual paper-based logs slowing down operations

Complex billing for semester and short-term rentals

Lack of visibility across campuses and departments

Missing zero-dollar rental systems

Rental, Sales, and Loans from different dashboards

Why Choose PREXA365 for Campus Rentals

Centralized Scheduling

Manage all reservations – daily, weekly, or semester-long – in one place.

Real-Time Availability

See which items are free, reserved, overdue, or under maintenance.

Smart Dispatching

Auto-generate delivery and pickup tasks with time and location details.

Digital Check-Ins

Record asset condition with photos before and after use.

Flexible Billing

Support one-time charges or recurring semester invoices.

Student & Staff Profiles

Keep a history of rentals by individual or department.

app.prexa365.com

Top Features for University Rental Assets

Real-Time University Equipment Tracking

Always know what’s available and in use in terms of rental assets.

Smart Booking Across Departments

Eliminate overlaps and confusion.

Automated Maintenance & Inspections

Keep labs and AV gear ready at all times.

Digital Agreements & Logs

Ditch paperwork and manage everything digitally.

Custom Billing Rules

Handle daily, weekly, or semester-based rentals with ease.

Performance Dashboards

Generate reports to track obsolete assets and assist in future resource planning

University Asset Management Made Easy

Access Anywhere

Manage bookings from mobile, desktop, or tablet.

Microsoft Ecosystem Ready

Compatible with Teams, Outlook, Excel, and QuickBooks.

Centralized Data

Store rental history, invoices, and service records securely.

Scalable for Any Campus

Works for a single department or multiple universities.

End-to-End Support

Our team ensures smooth onboarding and ongoing assistance.