Key Details:
Qty on PO metric provides essential visibility into your incoming supply chain, allowing managers to account for future stock levels before the items even hit the loading dock.
- System Category: This data point is tracked within the Inventory Snapshot and is heavily linked to the Vendor Account and Purchase Order modules.
- Inventory Forecasting: This is a critical component in calculating your “Projected Availability,” helping sales teams know exactly when they can promise new equipment to customers.
- Status Updates: Once the items are delivered and scanned into the system via a Receipt, the count decreases, and the Assets Available count increases by the same amount.
- Procurement Linkage: Maintaining an accurate count helps prevent “double-ordering,” ensuring that your capital isn’t tied up in redundant inventory.
Use Case Example
A rental company is expanding its fleet and orders 10 new high-performance heaters to prepare for the winter season. Until those heaters arrive, the system will show 10 units as Quantity on Purchase Order. This transparency is a core part of an inventory management software that allows businesses to coordinate complex procurement cycles without losing track of what’s in the pipeline. When the delivery truck arrives, the warehouse team checks the units in, and the system automatically shifts those 10 units from “Qty on PO” to “Available” status.
Think of it as the digital waiting room for your equipment – it’s the system’s way of saying, “Don’t worry, it’s on the way!”
